descrizione del lavoro

Are you an organized, proactive, and adaptable professional with experience in Executive support and protocols oversight and execution? The Executive Assistant will support our CEO and help manage the day-to-day operations of the executive office. They will play a critical role in ensuring the smooth and efficient running of protocols and institutional visits. This role involves providing executive support while managing high-level visits and events, ensuring seamless coordination and adherence to formal protocols.What you will do:Executive Support:CEO Calendar Management and travel coordination scheduling meetings, personal agenda items, events, appointments while prioritizing requestsAct as a point of contact between the CEO, executives, employees, and external partners, managing communications and meeting requestsMeeting Preparation: Prepare agendas, presentations, and minutes for meetings, following up on action items to ensure the CEO is well-preparedMaintain the highest level of discretion when handling confidential informationInternal management of tickets for guests, internal associates, sponsors, includes all ‘VIP’ relations of the club: invitations to matches, events, Christmas gifts, etcKrause Group Executive Admin point of contact and assist with President when in Parma with all logistics and operational activities/necessities Manage KG associates’ travel and logistic needs: scheduling eventual translator, booking meeting rooms, helping with hotel and restaurant reservationsProtocol and Institutional Visits:Protocol Oversight: assist executing protocol for institutional visits, VIPs, and official events, ensuring all invitations and ceremonial activities are properly executed according to the highest standards of protocol Organize invitations, agenda and overall hospitality for high-profile guests. Ensure all guests are welcomed according to the appropriate protocol also during the meeting, event or matchManage the scheduling of official visits, including preparing agendas, coordinating meeting rooms and hospitality, and ensuring the leadership team is well-preparedAssist in the execution of institutional events agenda What we’re looking for:Proven experience an Executive Assistant or in a similar role at a C-suite levelExperience of protocols and etiquette management related to institutional visits, VIP guests, and official events, with a strong understanding of formal proceduresEvent coordination experience for institutional visits, ensuring every detail is properly organized, from guest coordination to logisticsAbility to manage VIP relations, ensuring guests are treated with the highest level of respect and professionalismProficient in Microsoft Office Suite Fluency in Italian English Excellent organizational, time-management and expert level written and verbal communication skills Experience with agenda and logistics management anticipating any issues that may ariseAbility to work in a dynamic environment handling multiple priorities simultaneouslyAbility to handle situations with poise and professionalism, proactive, resourceful, and positive attitudeAbout Our GroupParma Calcio 1913 is part of Krause Group, a U.S. based parent company comprising a diverse set of domestic and international businesses. Krause Group is parent company also to historic Italian wineries Vietti, Enrico Serafino and Luxury Resort Casa di Langa.Krause Group Italy is an Equal Opportunity Employer. Candidates of all backgrounds are encouraged to apply.Krause Group believes in People First. We are an Equal Opportunity Employer building a culture of equity and inclusion.